Terms & Conditions

Website terms and conditions 

The use of this website is subject to the following terms outlined in this document. 

The content of the pages of this website is for your general information and use only. It is subject to change without notice. 

This website uses cookies to monitor browsing preferences. Please see our Cookie & Privacy Policy. 

Neither the PVRI nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law. 

Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It is your responsibility to ensure that any products, services, or information available through this website meet your specific requirements. 

This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance, and graphics. Reproduction is prohibited other than with explicit permission of the PVRI. 

Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence. 

From time to time, this website may include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s). 

Your use of this website and any dispute arising out of such use are subject to the laws of England. 

PVRI Membership terms and conditions 

This agreement is made between the Pulmonary Vascular Research Institute (“PVRI”) whose registered address is at 5 Tanner Street, London SE1 3LE, United Kingdom, with registered company number 05780068 and registered charity number 1127115, and the PVRI member named in the registration form (“You”, “Your”) for the provision of membership to the PVRI and to dictate the handling of personal data shared as a benefit of our membership network. 

As a member of the PVRI, You have access to the PVRI membership network directory. This is a database containing the personal data of other PVRI members who have opted to share their information across the network. 

PVRI members share their data to discover and communicate with other members who share PVRI’s aims and goals of reducing the global burden of pulmonary vascular disease. 

In order to comply with EU Data Protection legislation, the PVRI has implemented Terms of Data Sharing (below) across its entire network (whether You are an EU citizen/resident or not). 

Membership is open to anyone with an active research and/or educational interest in pulmonary vascular disease and related fields. Membership benefits are described here.

PVRI Congress Terms & Conditions

Registration confirmation 

The registration confirmation along with the payment receipt or invoice will be sent by email to delegates on completion of their registration, and once the full payment has been received. 

Modification of the programme 

The PVRI reserves the right to modify the Congress programme, which is published as an indication only. 

Delegate cancellation policy 

Cancellation of registration 

• more than 60 days before the start of the Event - 100% refund (less 10% handling fee) is provided 
• between 60 days & 21 days before the start of the Event - 50% refund (less 10% handling fee) is provided 
• 20 days or less before the start of the Event – no refund is provided 

All cancellations must be made by email to admin@pvrinstitute.org. 

Cancellation or postponement of the Congress 

In the event that the Congress cannot be held or must be moved or changed due to the following reason(s), though not limited to: 

• an event of “Force Majeure" meaning an event beyond the reasonable control of the PVRI, which prevents the PVRI from complying with any of its obligations, including but not limited to: 
  • special actions taken by government or local authorities 
  • unforeseen political and economic events, such as national emergency or any comparable events 
  • strike, lockout, lockdown, threats to public safety (including terrorism, health hazards) or other comparable events 
  • act of God (such as, but not limited to, fires, explosions, earthquakes, drought, tidal waves and floods) 
  • war, hostilities (whether war be declared or not), invasion, act of foreign enemies, mobilisation, requisition, embargo, national mourning, rebellion, revolution, insurrection, military or usurped power, or civil war 
  • contamination by radioactivity from any nuclear fuel, or from any nuclear waste from the combustion of nuclear fuel, radio-active toxic explosive, or other hazardous properties of any explosive nuclear assembly or nuclear component of such assembly 
  • riot, commotion, go slows or disorder closure of airports and train stations 
  • acts or threats of terrorism 
  • pandemic or epidemic situation or other major health risk (whether declared as such or not), to event participants and/or to their patients, to the extent that the risk of disease spread is considered as serious by a significant part of the scientific community or by a significant number of Health authorities worldwide or specifically at the place of the event. However, the lack of a formal warning by the health authorities or other governmental bodies shall not be interpreted as meaning the absence of health risk for the purpose of the present provision. By assessing the existence of a potential or actual health risk, the parties agree to fully take into consideration the special position of the PVRI as a medical organisation and of its duty to avoid to the largest possible extent all and any risks of contamination for its patients 
  • due to official orders, recommendations, or economically unfeasible official requirements for which none of the parties is responsible 
  • when 40% or more of the event participants must adhere to mandatory quarantine in home country/country where the event will be held or not permitted to travel due to bans from their respective hospitals/ institutions/ countries or immigration restrictions by the country where the event will be held 
• Any other reason(s) beyond PVRI’s control that prevents or substantially hinders holding the Congress. 

PVRI cannot be held liable by participants for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Under these circumstances, PVRI reserves the right to either: 

• retain the entire registration fees and to use those for the next meeting taking place, in which the participant will have the opportunity to participate without paying further fees, or 
• to reimburse the registration fees after the deduction of costs already incurred for the organisation of the PVRI Congress, and which could not be recovered from third parties. 

Disclaimer 

By registering for this event, the participant agrees that they have no right to sue the organisers for losses should the PVRI Congress not be held, or be postponed for unexpected political or economic reasons, or because of "Force Majeure" or any event described above, or should the non-appearance of speakers or other events necessitate programme changes. The PVRI is not responsible for any bodily or material damage (including theft) sustained by participants during or in connection with the PVRI Congress, which is not directly the PVRI’s fault. 

Travel & health insurance 

The PVRI strongly advises participants to take out insurance to cover any losses incurred in case of cancellation (registration fees, travel, accommodation, and other costs), medical expenses, and damage to or loss of personal effects. 

Exhibitors and sponsors 

In the instance that an event is unable to go ahead due to a Force Majeure event or as detailed above, the PVRI will use all reasonable endeavours to liaise with sponsors and exhibitors in order to offer an alternative date for a similar meeting. If no alternative date is available, or if the exhibitor/sponsor (acting in good faith) reasonably determines that the new meeting or dates are wholly unsuitable, the PVRI will refund the sponsor/exhibitor any sponsorship/exhibition payments made to date, less 50% of the total sponsorship cost. 

Neither party will have any further liability to the other in relation to such a cancellation. 

Cancellation of accommodation 

Please check the cancellation terms specific to the hotel you have booked. These can be found in your confirmation email. 

Visa requirements 

It is the sole responsibility of the participant to take care of their own visa requirements. Should a visa application be rejected, the participant may cancel his/her registration as per the cancellation policy stated in the section “Cancellation policy”.

Terms of data sharing 

The personal data being shared under this agreement includes identity data, contact data, and profile data. 

If you reside outside the EEA or are dealing with the personal data of individuals located outside the EEA, in addition to your obligations arising under and highlighted within these terms and conditions, you must observe any local laws, regulations, and practices relating to data privacy as applicable (“local Laws”). 

The PVRI is not able to provide legal advice regarding data protection legislation or equivalent overseas laws. If you have any further questions about your data, please email adminATpvrinstitute.org. 

By acquiring the personal data of a PVRI member, you become a data controller of that personal data, with regard to data protection legislation. This means that personal data has been shared with you with the consent of a PVRI member (the data subject) for its use in respect of the PVRI purpose only. You are able to determine any additional purposes for which you wish to use the personal data. Your ability to make such decisions is governed by data protection legislation and local laws, as applicable. The PVRI recommends that you take legal advice before using personal data for any reason other than the PVRI purpose. 

As a condition of membership, the PVRI requires that all members using personal data acquired from the PVRI membership network directory observe good practice in developing and maintaining professional relationships across the network. As such, members are expressly prohibited from using personal data in any of the following ways: 

• to send explicit, offensive, slanderous, or libellous material; and 
• to send excessive levels of correspondence that could be construed as spam or harassment 

All members who acquire personal data from the PVRI membership network directory are required: 

• not to disclose or allow access to the personal data you have acquired, including by storing it on a system not controlled by you (for example, a hosted or cloud-based solution), without appropriate legal assurances and safeguards in place; 
• to ensure that you have in place appropriate technical and organisational measures, open to review and approval by the PVRI, to protect against unauthorised or unlawful processing of personal data, and against any other loss, destruction or damage; 
• to notify the PVRI without undue delay as soon as you become aware of any breaches of data protection legislation and/or local laws. 
• to inform the PVRI of any subject access requests you receive in relation to PVRI member data you have acquired, and not to respond to such requests before consulting the PVRI; 
• to assist the PVRI, at your cost, in responding to subject access requests or investigating data security issues, making breach notifications, performing impact assessments or complying with consultations or audits from regulatory authorities; 
• to delete or return any shared personal data at the written direction of the PVRI, or on the termination of Your membership, unless you have acquired your own bases for use as described in clause 5, or as required otherwise by law; and 
• maintain complete and accurate records of all personal data that you hold and make such records available for inspection by the PVRI or the relevant regulatory authority. 

If the PVRI becomes aware of or has reason to believe that you are using personal data in any of the ways noted in clause 6, in breach of the provision in clause 7, or in any other way that contravenes the obligations imposed on a data controller by data protection legislation or applicable local law, your membership will be revoked without refund. Additionally, where appropriate, the PVRI might report illegitimate activity to the relevant regulatory authority, and/or comply with any investigation by such a body. 

In agreeing to these terms and conditions and acquiring personal data from the PVRI membership network directory, You hereby indemnify the PVRI against all liabilities, costs, expenses, damages and losses (including, but not limited to any direct, indirect or inconsequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs and all other reasonable professional costs and expenses incurred by you) arising out of, or in connection with, the breach of data protection legislation by you to maximum extent permitted by law. 

These Terms and Conditions are governed by the laws of England and Wales and subject to the Courts of England, other than for UK residents, who may request a hearing within their local jurisdiction. 

The PVRI reserves the right to, when appropriate, make additions or amendments to these Terms & Conditions without notifying members.

Definitions 

Data protection legislation means all applicable laws and regulations relating to the processing of personal data and privacy, including the Data Protection Act 1998, the General Data Protection Regulation 2016/679 (“GDPR”), the Privacy and Electronic Communications (EC Directive) Regulations 2003 and any statutory instrument, order, rule or regulation made thereunder, as from time to time amended, extended, re-enacted or consolidated. 

The terms “Personal Data”, “Special Categories of Personal Data”, “Data Controller”, “Data Processor”, “Data Subject”, “Data Protection Officer” and “process” (in the context of usage of Personal Data) shall have the meanings given to them in the Data Protection Legislation. 

Identity data includes personal data such as names, usernames or similar; marital status; title; date of birth; sex and gender. 

Contact data includes personal data such as addresses; email addresses and telephone numbers. 

Profile data includes data such as interests; preferences; feedback and responses to surveys, blogs and messages. 

Last updated: 25 July 2024